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Project management is crucial for any organization, big or small, to ensure the successful completion of goals and objectives . The right project management software can help your business stay organized, reduce costs, and manage resources more efficiently. Whereas the wrong one can be costly and time-consuming. I’m AJ, and I have successfully owned and sold my digital agency. So as an entrepreneur, I understand the importance of choosing the right project management tools for a small business. Based on my experience, one of my favorite project management solutions to use is Monday Projects. That’s why the Small Business Bonfire (SBB) team and I created an in-depth review of this powerful software . Let’s get into the details!
You Can Trust Small Business Bonfire Since 2009 Small Business Bonfire has been testing and rating thousands of business software to help you (our small business owners) start & scale your organizations. If you want to know more about how we test, please read this article here.
What Is Monday Projects?
Monday Projects is an easy-to-use and highly versatile project management tool that helps teams streamline their workflows . We tested the product internally over six months to see how it performs. The platform is one of the many products offered by Monday.com through its higher-priced plans and is designed for businesses small businesses and enterprises that are working on many projects all at once. It offers users these main project management features: Project Roadmap Project Dashboard Workload Overview Premade Templates In our case, we used Monday Projects to help us organize our projects, delegate tasks, and monitor progress. We found it to be the perfect project management software for our digital agency. Additionally, we were particularly impressed with the project scheduling feature , which allowed us to quickly adjust deadlines, set milestones, and create project baselines and dependencies for each separate task in a project. The software is suitable for teams of all sizes and can be scaled up or down to suit the needs of your business. Whether you’re leading large teams or managing multiple projects, Monday Projects can help you get the job done quickly and efficiently . Overall, Monday Projects is an excellent tool for businesses of all sizes who want to manage project timelines promptly.
Pros and Cons of Monday Projects
There are many pros and cons to using Monday Projects, and it’s important to weigh them carefully before making a decision. Let’s take a closer look at some of the platform’s main advantages and disadvantages .
BLANK Pros
Automation
Intuitive user interface
14-day free trial
Advanced reporting features
Offers a mobile app
Fully customizable templates
Built-in time tracking
Integrations with third-party software
BLANK Cons
Customer support can be slow to respond
High-tier plans can be expensive for large teams on a budget
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Who Is Monday Projects Best Suited For?
During our testing, we found that Monday Projects is perfect for mid-level managers of businesses of all shapes and sizes, or anyone else who needs to keep track of multiple tasks and projects simultaneously . Its user-friendly interface and customizable dashboards make it easy to manage projects and collaborate with team members, no matter where they are. For instance, we used the platform to oversee our research and writing projects here at SBB. It helped keep our team on track and our projects organized before they were ready for publication. The team was also able to stay in constant communication with each other throughout the duration of each project, especially if there were any issues. Whether you’re a seasoned project manager or new to the industry, Monday Projects is a reliable and scalable platform that can help you fast-track your workflow effectively.
Who Is Monday Projects Not Suited For?
While Monday Projects is a highly efficient project management tool that can help streamline various workflows easily, it may not be the best fit for everyone. For example, we found that some businesses with larger teams and limited budgets might find the pricing structure beyond their reach, especially on the high-tier plans. If you are looking for more advanced features or need more customer support options, it might be better to try and find a more affordable project management platform somewhere else. However, if you only need the most basic features for your business, you could check out other project management software that offers a free version of their platform.
Monday Projects Pricing: How Much Does It Cost?
While the platform is a product Monday.com provides, Monday Projects has its own pricing plan. It offers four affordable pricing plans at monthly and annual rates for users who only need the services included with this product management software. These are the different subscriptions offered to users: Basic Projects : $9 per seat a month Standard Projects : $12 per seat a month Pro Projects : $20 per seat a month Enterprise Projects : Custom pricing, and includes all the features offered by Monday Projects For those who want to try out the product before purchasing, a good starting point is to try out Monday Projects’ 14-day free trial . However, some factors may affect the cost of using this platform: Team size Desired features Length of the subscription For this review, the SBB team and I signed up for the annual Pro Plan on Monday.com for $16 per 3 seats a month , giving us access to all of the products the software offers, including Monday Projects.
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How Does Monday Projects' Pricing Compare?
Monday Projects offers competitive pricing compared to some other project management tools. For instance, we found that Hubspot’s more advanced plans are as high as $800 per month for new users . This service is more expensive than Monday Projects, which begins at $9 per seat a month. Unlike Monday Projects, Hubspot does offer a free version of its software, but it comes with the most basic features that may be limiting for some small businesses. However, Monday Projects provides more advanced features at a more affordable rate , which makes it a great option for anyone looking to optimize their workflow.
Monday Projects Pricing Tips When it comes to Monday Projects, we’ve got some tips to help you get the most bang for your buck . Let’s go over the many ways we discovered users can save big!
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Annual Plans Save Users who choose the annual billing option with Monday Projects receive up to 18% off compared to the monthly billing option. This helps individuals and small businesses save money that intends on utilizing the platform for day-to-day operations.
Students Save Big Monday Projects offers discounts through its Student Program for college students, student organizations, and instructors at institutions who are looking to use the service for studying or other school-related activities.
Start Ups Get Discounts Most start-ups receive a discount of up to 20% off any annual plan on Monday Projects for the first year. Although to qualify, these companies must apply through an online form to determine eligibility for the discount.
Non Profits Save Too Monday Projects also offers discounts to multiple nonprofit organizations worldwide. However, each organization must reach out to the team at Monday Projects directly to find out if they qualify for a discount.
Monday Projects Tools & Core Features
There are many incredibly amazing tools and features to make project management an absolute breeze using Monday Projects. The platform provides multiple premade templates that we were able to utilize during our testing to help the SBB team quickly build and manage complex projects. However, it also allowed our team members to create custom boards and templates based on our small business needs. Additionally, our project managers could make private boards and share them with individual team members accordingly. For this review, we did a deep dive into all the core features Monday Projects provides.
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Project Views
Let's begin by talking about the Project Views feature! There are multiple project views Monday Projects includes in its project management software. The main view, or default view, the platform provides is in the form of a table . In our experience, the table view was straightforward to use and navigate, allowing us to quickly create and organize our projects by groups, status, due date and project timeline, and task dependencies. It was also simple for us to modify each group title, item, and subitem based on our business requirements and to assign employees to individual tasks. Furthermore, we were able to easily move groups or individual projects with its drag-and-drop interface. Also, each team member could filter projects based on specific tasks assigned to them. But if you're looking for something more visual, Monday Projects also provides a Kanban board . The Kanban view helped each SBB team member with task management and time tracking , keeping everyone accountable for their project progress. Monday Projects also includes a timeline view ( Gantt charts ). This view assisted our project managers with project tracking and managing projects . (We will discuss this in more detail later on.) The horizontal lines represent the timelines for each project, and the vertical represents "today's" date, which helped our marketing team monitor how projects are coming along with its built-in time tracking feature. Finally, Monday Projects provides a Project Dashboard to help everyone on our team visualize projects more effectively . This board is fully customizable with widgets and is easy to arrange based on business needs. We were particularly impressed by the versatility of the Widgets Center included with Monday Projects. It provided the SBB team with multiple options, giving us an added personal touch . Our personal favorite is the Llama Farm (shown above)! The Widgets Center offers detailed insights into the projects, such as project tracking and resource management. This widget specifically tracks the capacity of team members. The dark blue circle represents the workload each team member currently has. The bigger the circle, the less capacity they have to take on more work. Monday Projects was incredibly helpful in keeping everyone on the same page with their projects while making sure nothing falls through the cracks. As the SBB team was able to communicate with each other through project updates . Additionally, this board offers advanced automation features that are fully customizable to meet any business need, which helped to limit repetitive tasks. In our case, our team received notifications any time an employee was assigned to a project task, when the due date for a project arrived, and when a project was completed. Overall, we found this board to be one of the best project management software tools available and recommend it highly to small and large product development teams seeking a reliable and affordable tool to help streamline their workflow.
Project Requests & Approvals
The Project Requests & Approvals template is the best way to manage all incoming project requests and track approvals . Similar to Project Views, this customizable template provides a table view of all requests and monitors the status of each one at every stage of the approval process. For our testing, we used it to record our new requests, requests under consideration, approvals, and rejections. The project requests that were approved we easily moved into our "In Progress" group using the platform's user-friendly drag-and-drop feature . Once a project was complete, we transferred them to the "Completed" group, marking the final stage of the approval process. Also like Project Views, the platform offered our team various ways to view the Requests & Approval board using a Gantt chart, Kanban board, and more. This management tool also provided us with Project Requests Form template that we were able to fully customize for the mobile app and websites. When we were ready to publish our request form, it gave us the option to share it with our social media platforms and copy the link to share on our website or via email for guest access. It also offered automation features that we could explore and edit based on our preferences. In this instance, our team received a notification when a form was submitted through our Slack integration. Moreover, it was easy to keep track of the number of project request forms we received through the Summary tab. The SBB team had a blast using the Project Requests & Approval board during our tests. It was very easy to use and helped us oversee all aspects of our approval process. We would highly recommend this board for small businesses and enterprises that take project requests on a day-to-day basis.
Portfolio Management
The Portfolio Management template is one of the platform's most important project tools designed for project portfolio tracking. This board helps managers strategize and implement several projects simultaneously and follow their progress at different stages to ensure that resources for each project are allocated accordingly. It not only records the status and time tracking for projects but also keeps track of the budgets and project requests that correspond with each individual project. Like Monday Projects' other customizable templates, it was easy to personalize the Portfolio Management board to suit our business requirements best. Our project managers were able to oversee how each project was doing and make changes to any underperforming project. This helped our team adapt to those changes and ensure that each project met its deadline on time. We highly recommend installing the Project Management board for small and large teams that often juggle working on many different projects at the same time.
Resource Management
Before starting a big project, it is essential to know what kind of resources there are available to complete it successfully. That's where the Resource Management board comes in! During our testing, this template assisted our managers with resource planning by organizing what each resource was for, how long it will be used, and even the location (if applicable). If your business needs to keep track of multiple resources and how they are used toward projects, then this template is perfect for you!
Advanced Gantt Charts
Monday Projects advanced Gannt charts are a game-changer for project management! But what are they? Essentially, a Gantt chart is a type of bar chart used to track the progress of projects and help visualize project schedules .
