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Bonfire Rating: 4.4/5 Really Simple Systems is a fantastic tool for SMBs that pretty to keep things really simple (hence the name)!
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Really Simple Systems
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Without a CRM, you might be ghosting prospective clients without even realizing it. But fear not, a CRM is like your own ghost whisperer, helping you keep in touch with potential customers and prevent them from vanishing into the ether. I’m AJ—here to cut through the white noise. I’ve spent the better part of a decade building my business to a multiple seven-figure exit . Now, with Small Business Bonfire (SBB), I’ve made it my mission to help fellow entrepreneurs get to where I am (without making the same mistakes). So let’s talk about a CRM solution the SBB team and I think is fantastic—Really Simple Systems. We took a deep dive into the platform (over three months) to bring you our unbiased Really Simple Systems CRM review. Let’s dig in! Be sure to check out our list of the best CRMs for Small Businesses when you’re finished reading!
You Can Trust Small Business Bonfire Small Business Bonfire has been testing and reviewing software for well over a decade. Our mission—to help you, our Bonfire Nation, start & scale your business. For more info on how we test, please read this article here.
What is Really Simple Systems CRM?
Really Simple Systems is essentially an all-in-one cloud-based CRM system that’s designed for (you guessed it) simplicity! Some of the features offered by Really Simple Systems CRM include: Multiple deal pipelines Contact management Task management Email marketing campaigns Workflow automation capabilities Reporting and analytics With affordable plans that scale, tons of automation, and great email marketing tools, we think Really Simple Systems is a no-brainer for SMBs . It’s also fantastic for startups due to a great free plan and virtually no learning curve whatsoever. So, if you’re a small business owner running scared from the tech lingo and complex jargon of CRM systems, it’s time to put down that paper bag you’re hyperventilating into. Take a deep breath, and let Really Simple Systems hold your hand, guiding you through the CRM landscape.
Pros and Cons of the Really Simple Systems CRM
Really Simple Systems CRM has a lot of benefits, but it’s important to look at the downsides as well. Here are the pros and cons of Really Simple Systems.
Really Simple Systems Pros
User-friendly Interface
Affordable and scalable pricing
Superb customer support
Great reporting features
Really Simple Systems Cons
No mobile app
Lacks sales features such as lead prospecting and pipeline views
No advanced marketing features, such as A/B testing and landing page creation
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Who is Really Simple Systems CRM Best Suited For?
Really Simple Systems CRM is a charming companion for various business sizes. Here’s who we think Really Simple Systems is best suited for: Small Businesses – Small businesses will find this CRM to be a lifesaver due to its affordability and scalability. The system grows as you grow, (and its budget-friendly nature won’t make your accountant want to pull their hair out). Plus, the user-friendly interface ensures you won’t need a Ph.D. in computer science to get things running. Midsize Businesses – Midsize businesses stand to benefit from its automation capabilities, allowing you to streamline your workflows and make tedious tasks a thing of the past. Startups – For startups, the free plan is more attractive than a double rainbow. Couple that with its simplicity, and you have a CRM that won’t send your bootstrapping efforts into a tailspin. The virtually non-existent learning curve makes it perfect to learn on (and onboard your entire team painlessly).
Who is Really Simple Systems CRM Not Suited For?
Let’s face it, Really Simple Systems isn’t for everyone. Here’s who we think it’s not the best fit for: Large Corporations – The lack of advanced features such as A/B testing, lead prospecting, and pipeline views could leave larger corporations wanting. If you’re a big cheese looking for a CRM that can handle complex sales processes and big data, you might find Really Simple Systems a bit too… simple. Mobile Warriors – Sadly, Really Simple Systems has yet to release a mobile app. This could be a deal-breaker if you’re constantly on the go or your team relies on mobile devices for work. Marketing-focused teams – If your business is focused on marketing above all else, Really Simple Systems might not be up to your speed. The platform doesn’t offer the ability to create landing pages or conduct A/B testing within your CRM. In this case, you might have to look elsewhere or brace yourself for using additional tools alongside Really Simple Systems.
Really Simple Systems Software Pricing
Really Simple Systems presents excellent value for money with its scalable pricing plans . There’s even a free option for startups or businesses on a tight budget! The plans are as follows: Free Plan – Free forever Starter Plan – $17/month per user Professional Plan – $33/month per user Enterprise Plan – $50/month per user
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How Does Really Simple Systems Pricing Compare?
In the vast jungle of CRMs, how does Really Simple Systems stack up against giants like HubSpot, Zoho CRM, and Insightly? Let’s make a quick comparison, shall we? Really Simple Systems – $17/month per user Free plan Powerful contact management Email marketing Multiple pipelines Intuitive user interface HubSpot – $50/month for 2 users Free plan Basic contact management Email marketing 1 pipeline with the basic plan Intuitive user interface Zoho CRM – $12/month per user Free plan Powerful contact management Email marketing Multiple pipelines Intuitive user interface Insightly – $29/month per user No free plan Basic contact and lead management tools Email marketing Multiple pipelines Intuitive user interface As you can see, it’s pretty close between Zoho CRM at $12/month and Really Simple Systems at $17/month . In terms of features, Really Simple Systems wins out for being the easiest to use. However, in terms of pricing, we’ve got to give it to Zoho CRM for being the most affordable. It’s worth noting that both platforms both offer a fantastic free plan for SMBs to take advantage of. Overall, it’s a tie between the two in our book. Both Zoho CRM and Really Simple Systems have a lot going for them, so why not try both and decide for yourself? They do both have free plans.
Really Simple Systems Pricing Tips
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Annual Plans Save By paying annually, you can save a significant chunk of change. So, if you're not the fence-sitting type and are ready for a steady CRM relationship, consider the annual plans.
Not only do you save money, but you also secure your CRM needs for a year, leaving you more time to focus on growing your business. Plus, who doesn't love a good bargain?
Free Trial Really Simple Systems offers a 14-day free trial for their Professional and Enterprise plans.
This provides a risk-free window to test out the advanced features and decide if it's the right fit for your business needs.
So buckle up, play around, and see if this CRM system tickles your fancy before diving into a paid plan. The best part? No credit card details are required to start this trial.
Free Plan Simple Systems does offer a free plan, perfect for startups or small teams (up to two users, to be precise). It is a great starting point to check out the CRM's offerings without any financial commitment.
This plan includes basic features such as contact management and task and activity tracking, providing a taste of what the system is capable of.
It's like getting a free sample at the grocery store—you get to try before you buy, and who knows, you might just find your perfect CRM match.
Really Simple Systems CRM Core Features
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Contact Management
We put Really Simple Systems' contact management platform to the test over three months at Small Business Bonfire, and it was a breeze ! Creating new contacts was as easy as stealing candy from a baby (though we don't condone such behavior). Don't just take our word for it; here's how it looked. As you can see, the fields are laid out in a way that's simple and easy to read. With just one click and a few fields completed, we were able to create a new contact . The customizable dashboard made us feel like bosses. We could add, remove, and rearrange the elements to our heart's content. This is great for niche businesses or SMBs in a specialized industry such as healthcare. Here's our dashboard view with some affiliate marketing contacts put in. The only downside to this feature (in our opinion) was the lack of customization within each contact card. We wanted to add our own SBB flair but were left feeling a little deflated. This wasn't a deal-breaker, though—we still highly recommend Really Simple Systems for all your contact management needs !
Pipeline Management
Picture this: You're a salesperson. You've got potential customers in the pipeline waiting to be won over. But the pipeline itself? It's a mess. That's where Really Simple Systems comes in—to help you get organized to close more deals and ensure leads don't fall through the cracks ! With their pipeline management tools, you can keep track of potential customers and where they are in the buying process. With Really Simple Systems CRM, you can easily get an overview of the following: How many leads are in each pipeline What stage of the buying process they're in Who is responsible for specific leads To really test the capabilities of the pipeline management tools, we added our affiliate marketing partnerships. Here's what it looked like to give you a better idea. We really liked how everything with Really Simple Systems' pipeline management was extremely easy to use . Our one complaint with the CRM software is that there's no way to change our pipeline view. This is pretty disappointing, especially because basically every other CRM we've tested offers at least a board view, if nothing else. However, if you need a way to get organized (without all the nuts and bolts of a more expensive platform), Really Simple Systems has got you covered !
Email Marketing Campaigns
Are you tired of feeling like a marketing novice regarding your small business? Look no further than Really Simple Systems' email marketing campaign capabilities. At Small Business Bonfire, we put this platform to the test for three months and were blown away by how many great campaigns we were able to create. We were able to create endless campaigns , and our subscribers couldn't wait to click that "Open Email" button. One of our favorites was the "Bonfire Field Guide Introduction" campaign which we created to introduce our comprehensive guide to the Bonfire Nation. Here's how the creation process looked for the first email in our campaign. We loved how each helpful template offered by Really Simple Systems was fully customizable with a drag-and-drop interface. We were able to easily add the following: Text Text Panels Buttons Social Buttons Images Videos Spacers With Really Simple Systems' email marketing campaign capabilities, you'll light a fire to keep your subscribers engaged and clicking for months to come !
Task Management
If you're like me, you only want one thing from your task management system— simplicity . No need for bells and whistles that make you feel like you're flying a spaceship instead of ticking off your to-do list. Really Simple Systems is just what it sounds like - straightforward and easy to use. It's like a friendly neighborhood dog that greets you every morning and makes your day just a little bit better. Sure, it might not balance your checkbook or do your laundry, but it'll bark at you until you get that report done on time. Who needs fancy features when you've got a trusty companion like that ? We got started testing this feature (over three months) by adding tasks from our day-to-day at Small Business Bonfire. These tasks were specifically related to our affiliate marketing contacts. We loved how easy it was to add and manage our tasks from Really Simple Systems. Here's how our tasks dashboard looked after we had put in some tasks. Overall, Really Simple Systems may not have the most advanced task management features, but what they do have is well worth the price of admission !
Workflow Automation
Known for its simplicity, Really Simple Systems doesn't skimp out on workflow automation either. If you're like us at Small Business Bonfire, you prefer to work smarter, not harder , and automated workflows are the epitome of smart work. Over a three-month period, we tested this platform to the hilt, creating a plethora of automation rules that did all sorts of heavy lifting for us . Say goodbye to manual data entry and repetitive tasks, and say hello to automated processes that streamline your business operations . From setting triggers for follow-up emails to automatically updating contact statuses, we built automations that kept us organized and efficient while letting us kick back and watch the magic happen. Here's a sneak peek at how we set up a basic automation rule to assign a new user to a newly created deal. First, we were able to select a trigger. We went with "Event" in this case. Then we simply clicked "New Opportunity is Created." Then, we added an action to assign a new user. The rest was history! The automation worked like a charm. Here's our finished product (that took less than 5 minutes to create). But fair warning, once you get a taste of automation with Really Simple Systems, there's no going back. It's like having a virtual assistant who never takes a coffee break or calls in sick. Welcome to the future of work, folks!
Quotations
Do you need to keep track of quotations and estimates for your small business? Look no further than Really Simple Systems' quotation system! With easy-to-use options , you can quickly create accurate quotes to ensure you never miss out on a sale . It's designed with the customer in mind, so they know exactly what services or products they're getting and how much it's going to cost them. We tested this feature for several months and were impressed with how quickly we could get quotes out the door . In just a few clicks, we could whip up an estimate for our customers and have it sent off quickly. So if you're looking for a simple but powerful way to create quotes , Really Simple Systems has got you covered!
Reporting & Analytics
Looking for a Sherlock Holmes to your Dr. Watson in the world of data? Turn your gaze to Really Simple Systems' reporting and analytics. It's like having your personal detective agency deciphering cryptic data and transforming them into easy-to-understand reports. Whether it's about your sales or marketing campaigns or any of the arcane arenas of your business, this feature is your decoder ring. During our testing phase at Small Business Bonfire, we developed a certain fondness for how effortlessly we could create comprehensive reports . One of our brightest moments was creating a report for our sales forecast. (Sherlock would have been proud!). By meticulously gathering and decoding the vital data, we projected sales like we were seeing into the future . Here's a peek at what our sales forecast report looked like. In sum, if data-crunching is your game, Really Simple Systems' Reporting & Analytics feature is your winning move. It's your secret agent in the world of numbers, making you the master of your data universe !
