Wrike Review 2023: Best Project Management Software?
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Bonfire Rating: 4.8/5 Wrike is a fantastic tool for SMBs to scale their productivity across the board. It's a dream come true for project managers!
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Project management software isn’t just a fancy tool; it’s the lifeblood of any business that dreams of scaling without losing its sanity. Don’t believe me? Picture this: deadlines missed, tasks forgotten, resources misallocated—all because you couldn’t keep track of who was doing what and when. Not the prettiest sight, huh? I’m AJ, and after a decade of building my business and navigating my fair share of hiccups, I negotiated a successful seven-figure exit . My mission at Small Business Bonfire is to light your way to similar success (without stumbling over the same obstacles). So, let’s get down to the details. Today, we’re talking about Wrike, a project management tool that might just save your business (and your sanity). Buckle up, this is going to be one enlightening ride.
You Can Trust Small Business Bonfire Small Business Bonfire has spent the last decade testing and reviewing tons of business software to help you (our Bonfire Nation) start & scale your business. For more info on how we test, please read this article here.
What is Wrike Project Management Software?
Wrike is a dynamic, cloud-based project management platform that aims to streamline work operations and enhance team collaboration . Just like a Swiss Army knife, it’s loaded with an array of features designed to boost your team’s productivity and empower project managers . Some of these include the following: Real-time project management Collaborative editing Task prioritization and scheduling Project templates Dynamic request forms Powerful reporting and analytics Wrike shines exceptionally well for small and midsize businesses (SMBs) because of its flexible and scalable nature. It molds itself according to your team’s workflow, grows as your team expands, and doesn’t shy away when you need to juggle multiple projects. But Wrike isn’t exclusive to businesses. Are you a freelancer juggling multiple clients? Wrike can handle that too . It helps you keep track of all your tasks and deadlines, so you can focus more on your work and less on its management. It’s like having your own personal assistant without the luxury office space requirement or the exorbitant salary! Our takeaway: We’ve tested a ton of project management platforms over the years, and we think Wrike might just be the most powerful !
Pros and Cons of the Wrike
Every project management software has its own unique advantages and drawbacks. When it comes to Wrike, there are several things to consider before making a decision. To make this easier for you, let’s look at some pros and cons associated with using Wrike for managing your projects.
Wrike Pros
Scalable and flexible
Fantastic project management
Collaboration tools for teams
Automated workflows to save time
Powerful reporting capabilities
Mobile app for on-the-go productivity
Wrike Cons
Steep learning curve
Costs more than most project management platforms
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Who is Wrike Best Suited For?
In this comprehensive Wrike review, we’ve established that the project management platform is packed with features and offers reasonable pricing. But who is it best suited for? Small businesses: Wrike is perfect for small businesses who need to juggle multiple projects with ease. The intuitive UI makes it easy to learn, and the integrations allow you to easily connect all your tools together. Midsize businesses: Thanks to its scalability, Wrike can be used by midsize companies that need a powerful tool to help them manage their complex projects. The real-time project management and task prioritization features allow you to streamline your operations even as your team grows. Enterprises: Wrike offers many enterprise-grade features, from complex automations to powerful reporting. It is an ideal choice for large enterprises looking to easily manage multiple projects. Freelancers: Wrike lets freelancers stay organized with their ongoing tasks, so they can focus more on their work and less on its management. It also offers excellent collaboration features, allowing freelancers to easily share their projects and collaborate with multiple clients.
Who is Wrike Not Suited For?
Not every project management system is a one-size-fits-all solution. Here are some situations that we think Wrike isn’t necessarily suited for: Startups: While startups can use Wrike, it might not necessarily be the best fit for early-stage startups still figuring out their workflow processes. The feature-rich environment and functionality of Wrike can feel overwhelming and might be much more than what a startup really needs. Additionally, the higher cost compared to other project management platforms could deter startups operating on a shoestring budget. Sales teams: Let’s face it, Wrike might not be the best fit for sales teams. While it comes packed with productivity-enhancing features, it lacks some of the robust, sales-specific functionalities that dedicated CRM platforms offer. The absence of features like contact management, lead scoring, and sales forecasting might make Wrike a less viable choice for sales teams that require these specific tools to drive their operations successfully.
Wrike Software Pricing
Wrike offers a free version in addition to four paid plans. These include the following: Free plan – Free forever Team plan – $9.80/month per user Business plan – $24.80/month per user Enterprise plan – Custom pricing Pinnacle plan – Custom pricing
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How Does Wrike Pricing Compare?
We’ve established that Wrike is basically a project manager’s dream. So, how does it stack up against the competition in terms of both pricing and features? Well, let’s break it down. Wrike – $9.80/month per user Free version Unlimited projects Unlimited custom fields Interactive Gantt charts Custom automation Monday Work Management – $8/month per user Free version Unlimited projects Unlimited custom fields No Gantt views on the basic plan Automation is not available on the basic plan ClickUp – $7/month per user Free version Unlimited projects Unlimited integrations Interactive Gantt charts Basic automation Zoho Projects – $5/month per user Free version Unlimited projects Unlimited integrations Interactive Gantt charts Basic automation As you can see, all four platforms are pretty close regarding features and pricing. All four offer a free plan , so let’s move on to the paid plans. The Wrike business plan is the priciest of the four at $9.80/month , but it’s also the only one that offers complex automation right out of the gate. In our opinion, the cheapest option isn’t always the best, and with Wrike, that’s certainly the case! We think Wrike is the winner here because it just offers an absolute powerhouse in terms of project management features across the board.
Wrike Pricing Tips
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Free Plan Wrike's free plan is a great starting point, especially for SMBs or freelancers on a tight budget. This version allows up to 5 users, unlimited collaborators, and basic features like board view, task management, and file sharing. It might not have the bells and whistles of the premium plans, but it does give you a taste of Wrike's efficiency and ease-of-use, without the pinch on your pocket.
Free Trial Wrike offers a 14-day free trial with full feature access, making it a risk-free venture to test drive. It's like sampling the chef's special at a fancy restaurant before deciding on your main course. This trial period allows you to explore Wrike's full arsenal of features, from its sophisticated project management to its potent analytics. It's a golden opportunity to see if Wrike's style of workflow management suits your team's working style. So, go ahead, treat yourself to this 14-day extravaganza. Remember, you won't be charged a dime until the trial period ends, giving you ample time to decide on its suitability for your operations.
Wrike Core Features
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Project Management
At Small Business Bonfire, we don't believe in giving shallow, surface-level reviews. Therefore, we put Wrike through its paces over three months , testing it in a real-life small business environment. Let's break down what we learned about its project management capabilities. Task Management: Wrike excels in task management. We were able to create and assign tasks in a jiffy. The ability to set dependencies between tasks and visualize them on a Gantt chart was a game changer. Team Collaboration: The platform offers exceptional team collaboration features. Project discussions, document sharing, and real-time updates kept everyone in the loop. This makes managing multiple projects super easy! Resource Management: This feature allows you to balance workloads effectively. We could easily see who was overloaded and redistribute tasks as necessary. Time Tracking: The built-in time tracking feature was useful for monitoring productivity and project budgets. Customizable Dashboards : We loved how you can customize your dashboard to show the data you need, from team workload to project budgets. We got started by creating a project we called "Bonfire Field Guide Rollout." The purpose—to schedule, create, and introduce our powerful guide to creating and scaling SMBs for our Bonfire Nation. One aspect we loved about Wrike was how we could essentially create a fully customizable agenda for each stage in the project . Here's an example of the kickoff stage to give you a better idea of how it looked. Within each agenda card, we could accomplish the following with ease: Add files Add team members Create campaign goals Set a start and end date Add subitems We also loved that Wrike comes with two of the most essential project visualization tools—Gantt charts and Kanban boards. The Gantt chart view (shown below) allowed us to visualize our entire project timeline, along with the dependencies between different tasks, making it easier to manage complex projects . On the other hand, the Kanban boards provided a card-based view of all tasks, making it simpler to monitor progress at a glance. Here's our Kanban view (to really paint a picture for you). The flexibility to switch between these views as per our needs was a definite plus. Overall, we found Wrike's project management capabilities to be robust and intuitive, living up to its reputation as one of the best project management tools on the market .
Task Management
As we've touched on briefly in the project management section, task management with Wrike is a breeze . Task creation is quick and easy, allowing for swift assignment to relevant team members. Wrike's platform gives you the capability to break down major tasks into smaller subtasks, ensuring the workload is manageable and progress is trackable. The platform also delivers in terms of flexibility by offering the following: Task prioritization Scheduling Task attachments In order to really test this feature, we added some typical onboarding tasks for new users at Small Business Bonfire. We loved how easy it was to add a new task (screenshot below). We found the ability to tag tasks by project or department, particularly useful, as it enabled us to effectively categorize and find tasks. Bonus points for the email-to-task feature, which allows you to convert emails into tasks directly within Wrike, keeping all your relevant work in one cohesive space . Here's how our tasks dashboard looked after we had our onboarding tasks input. Overall, Wrike made it easy for us to track progress on all our tasks (during our three months of testing).
Project Templates
As we've established, Wrike offers some state-of-the-art project management. So, it came as no surprise to the SBB team that Wrike truly shines when it comes to creating and customizing unique spaces where your teams can work on projects. Wrike makes this process effortless by offering helpful templates (shown below). No more starting from scratch or re-inventing the wheel every time you kick off a new project. With Wrike's project templates, you can establish a consistent process for your projects and roll them out faster . These templates are pre-populated with tasks and structures that we found incredibly useful, and the best part is—they're fully customizable to fit your specific needs. Think of it as the blueprint for your project—everything you need is laid out in an orderly fashion, ready to be filled with your particular details. These templates not only saved us time but also reduced the risk of overlooking important tasks. At the end of the day, we found Wrike's templates to be comprehensive and adaptable , providing a strong foundation for efficient project planning!
Workflow Automation
For this next act, let's talk about Wrike's automation capabilities. Let's set the scene: Wrike's automation takes a lot of the manual labor out of project management by automating routine tasks, thus freeing up your time to focus on the more important aspects of your project. These automated workflows can easily accomplish the following: Streamline processes Reduce errors Enhance overall productivity The automation feature in Wrike allows you to create custom workflows that automatically trigger based on certain conditions. For example, you can set up a workflow to automatically change the status of a task once a certain action has been taken. The possibilities are virtually endless, allowing you to automate just about any process you can think of . But wait, there's more! We set up an automation that would send a notification every time a new project was created. Here's how the creation process looked from our perspective. Setting up this automation was a breeze —Wrike's automation interface is user-friendly, and the process is intuitive. We simply selected the rule (a new project being created), the action (sending a notification), and voila - we were in business. Now, anytime a new project pops up, we get an instant notification. It's like having an eagle-eyed assistant who never sleeps (or demands coffee breaks). Wrike's automation capabilities are impressive, to say the least. They've taken a load off our shoulders and helped us focus more on strategy and less on routine tasks . We think you'll agree—Wrike's automation is a real scene-stealer!
Reporting & Analytics
At Small Business Bonfire, we hold a firm belief in the power of data-driven learning. Analyzing data provides us with valuable insights, helping us understand our performance , identify trends , and make informed decisions . With data at the helm, we're better equipped to navigate the complexities of our projects and drive them toward successful outcomes. Wrike's Reporting and Analytics feature serves as our compass in this endeavor, offering a comprehensive suite of tools to collect, analyze, and visualize data in a manner that is both intuitive and insightful. The platform's reporting feature gave us a birds-eye view of our projects, enabling us to do the following: Track project progress Identify potential bottlenecks Quickly make strategic decisions This data is available in real time and can be exported for further analysis or shared with stakeholders for collaboration. For those who prefer visual representation, Wrike provides an array of interactive charts and graphs that help to illustrate the performance of a project . These graphic depictions also make it easier to spot discrepancies in task progress, allowing for faster course correction. At the end of each project, Wrike gives us an in-depth report containing all the data related to our project. This includes: Task breakdowns Milestone completion rates Advanced resource management We found this feature incredibly helpful in assessing the efficiency of our project management processes, enabling us to make improvements where necessary. We also loved how these reports could be easily shared with stakeholders for review or feedback. Wrike's reporting and analytics capabilities are top-notch— giving us a better understanding of our projects and helping us make smarter decisions .
Dynamic Request Forms
Drumroll, please! Next up on our review stage, we present Wrike's dynamic request forms. This feature proved to be a remarkable tool during our exhaustive testing phase. It facilitated the process of submitting
