HubSpot Vs. EngageBay 2023: Honest Comparison for SMBs






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.elementor-widget-text-editor.elementor-drop-cap-view-stacked .elementor-drop-cap{background-color:#69727d;color:#fff}.elementor-widget-text-editor.elementor-drop-cap-view-framed .elementor-drop-cap{color:#69727d;border:3px solid;background-color:transparent}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap{margin-top:8px}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap-letter{width:1em;height:1em}.elementor-widget-text-editor .elementor-drop-cap{float:left;text-align:center;line-height:1;font-size:50px}.elementor-widget-text-editor .elementor-drop-cap-letter{display:inline-block} Can’t decide between HubSpot and EngageBay?  We get it. It’s a touch decision! Picking the wrong software can potentially lead to lost productivity, time, and yes…money.  I’m AJ—here to help. I scaled my business (over ten years) to a successful seven-figure exit , using all kinds of tools in the process.  My goal with Small Business Bonfire (SBB) is to help you gain the freedom, flexibility, and financial success you need to help you achieve your goals (in half the time it took me). So, let’s compare two platforms on our list of the best CRMs on the market : HubSpot CRM and EngageBay.  










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Bonfire Rating: 4.8/5 HubSpot CRM has everything you need to help manage customer relationships. Seriously, it's got it all.













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Bonfire Rating: 4.7/5 EngageBay offers a suite of awesome tools to help you scale your business and stay organized in the process!














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The SBB team and I evaluated HubSpot CRM and EngageBay by thoroughly reviewing each software. We compare the two using the following categories: Pricing & Free Version Top Features Customer Service Integrations Ease of Use Best Mobile App Knowledge and Learning Center Limitations Which One We Think is Best for Small Businesses









EngageBay Vs. HubSpot CRM Comparison Chart



Let’s see how EngageBay CRM stacks up against HubSpot overall. 








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HubSpot Review














EngageBay Review















EngageBay Vs. HubSpot CRM: Pricing



So, how does HubSpot compare to EngageBay when it comes to pricing? Let’s take a look. 











HubSpot CRM Pricing​



HubSpot CRM offers a free plan in addition to three paid plans: Free Plan – Free Forever Starter CRM Suite – $50/month Professional CRM Suite – $1,781/month Enterprise CRM Suite – $5,000/month





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EngageBay Pricing



EngageBay Sales Bay offers a free forever plan and three paid plans. They are as follows: Free – Free forever Basic – $12.99/month  Growth – $49.99/month  Pro – $79.99/month 





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HubSpot CRM Vs. EngageBay Pricing Winner: EngageBay



AJ’s Take: EngageBay is FAR cheaper than HubSpot. It’s hard to compare pricing between these two with such a large gap. EngageBay takes the cake here. 





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HubSpot CRM Vs. EngageBay: Top Features



Let’s see how HubSpot CRM stacks up against EngageBay in terms of features.



EngageBay Top Features



In this section, we’ll walk you through some of EngageBay’s best features. 



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Contact Management


Excellent customer data management is crucial to the success of your business .  Keep track of relevant information, communications, and interactions with your leads and customers in one place using EngageBay to manage contacts. We started testing this feature (over three months) by adding in some of our affiliate marketing B2B contacts at Small Business Bonfire.  Here’s a contact card (to give you a preview of how it looks). Within each card, it’s easy to add and edit the following info: Contact info Role Tags Company Custom fields We especially loved how easy it was to add custom fields for almost anything we needed! This makes EngageBay perfect for SMBs needing more customization for their contacts. Once our contacts were put in, here’s how our dashboard looked.  Overall, when it comes to contact management, EngageBay keeps it simple (while still offering a ton of utility and customization). They offer some of the best contact management in the game . 







Sales Pipeline Management


Managing your sales process is critical to closing more deals and making money. The best way to do that is with great sales tools (like pipeline management). Luckily, we found EngageBay’s sales pipeline management to be intuitive and easy to use . It was easy to add stages, move contacts through the pipeline, and view where our leads were in the sales process at a glance. We could also easily switch between table and list views with just a click, giving us a better understanding of our sales pipeline (from multiple angles).  Here’s an example of our table view, which lets us see each milestone in a clear, color-coded layout. With this view, we could easily see a ton of helpful info.  However, it is worth shouting out the excellent grid view (shown below) that allowed us to easily move around cards (using the drag-and-drop functionality). Add onto that the powerful sales automation that eliminates tedious tasks for your sales team , and you’ve got a powerful feature in EngageBay.  Our takeaway:  When it comes to pipeline management, EngageBay makes it effortless. There’s virtually no learning curve to streamlining your pipeline and scaling your business with EngageBay.







Task Management


Setting and managing tasks within your CRM is essential to keeping your business organized and on track . EngageBay’s task management feature allows you to assign tasks to specific team members, set due dates, and view all tasks in one place.  We tested this feature by setting up a few day-to-day tasks at Small Business Bonfire. Here’s a new task card to give you a better idea of what we were dealing with.  With each card, we could easily assign the following info: Name Type Priority Due date Reminder date Notes We thought the notification system was a nice touch, making sure we never missed a task assigned to us.  Check out our task dashboard grid view, which displays all our tasks in a clean , easy-to-read layout . The bottom line:   Task management in EngageBay has all the functionality you need in a CRM (without being overwhelming). 







Email Marketing Campaigns (With Templates)


Let’s be real—if you’re sleeping on the importance of email marketing, you’re leaving money on the table.  Thankfully, EngageBay’s CRM offers a robust email marketing campaign feature with customization and powerful automation capabilities . Setting up an email campaign was relatively straightforward (and surprisingly beginner-friendly). We set up an email drip campaign for our newsletter (the Bonfire Field Guide). We could select from a ton of helpful templates (screenshot below) that helped us get started with ease.  Here’s an example showing us setting up a new broadcast (which just involved a few clicks). From there, we created our campaign by designing email templates for each stage in the rollout process. For example, here’s an introduction email we set up (and sent out) within just a few minutes .  At the end of the day, if you’re serious about ramping up your marketing efforts, EngageBay’s email marketing feature is a must-have . 







Web Form Creation


The ability to create powerful web forms (for free) whenever you need them is a game-changer for SMBs .  We utilized this tool quite a bit throughout our testing, creating both inline and popup web forms. Check out an inline web form that we were able to create (in a matter of minutes). We were able to easily custom the following elements of our web form: Colors Logo Fields Size  EngageBay makes creating web forms so easy that just about anyone can do it with just a few clicks .  So, if you want to amplify your marketing efforts (or are just looking for that next growth hack), give EngageBay’s web form creation feature a try. You can thank us later.







Landing Page Creation


Landing pages allow you to capture leads and drive conversions from your website.  We found EngageBay’s landing page creation tool to be user-friendly and customizable , with plenty of templates to choose from (shown below). The templates eliminate any entry barrier or learning curve preventing you from creating effective landing pages for your business.  Here’s a sneak peek into the landing page creation process (about halfway through). Here are some of the features we could easily customize on our landing page: Background image Text and font styles Form fields and customizations Call-to-action buttons One feature we particularly appreciated was the ability to set up automation for what happens after a contact fills out the form on our landing page.  This allowed us to easily set up automated email campaigns or tasks (based on a contact’s actions). All in all, EngageBay’s landing page creation tool makes it easy to capture leads and increase conversions on your website . 







Live Chat Software


Customers expect quick and convenient communication with businesses in today’s fast-paced world. That’s where EngageBay’s live chat software comes in, courtesy of HubSpot Service Hub.  With just a few clicks, you can add a live chat widget to your website and engage with visitors in real time . Not only does this allow for improved customer engagement, but it also allows you to capture more leads by providing instant support and assistance. We tested this feature by setting up a live chat widget on our website and were impressed with how easy it was to use .  We could easily customize the chat box design, set up automated greetings, and assign specific team members to handle incoming chats.  Here’s how our chat widget customization looked for our Bonfire Support chat. Our two cents:  If you want to provide excellent customer service and increase lead generation, EngageBay’s live chat software should be one of the service tools in your belt . 







Ticket Management


EngageBay allows you to track and manage customer inquiries and issues with ease. With EngageBay’s ticket management, we were able to easily accomplish the following: Create custom ticket categories and statuses Assign tickets to support team members for resolution Set automated re