Top 8 Time Tracking Software In 2023 (Including Features + Pricing)

Have you ever wondered how many billable hours slip through unnoticed, affecting your company’s bottom line? Or how much time each employee spends on particular projects — and how this impacts overall productivity?
That’s where time tracking software comes in. It can help you:

Accurately track hours for invoicing clients 
Automatically calculate hours worked for easier payroll management
Meet compliance requirements with labor laws
Maintain a balanced workload across teams and projects 

But how do you identify the right time tracking tool for the job?
In this article, we’ll explore the key features, pros and cons, pricing, and user ratings for the best time tracking tools so you’ll know what to look for before you invest. 
All user feedback referenced in the article has been sourced from independent software review platforms, like G2 and Capterra, in June 2023.







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What to look for in time tracking software
When looking for the best time tracking software, you should consider factors like: 

Versatility: If you’re new to using automated time tracking solutions, it’s best to start with an all-in-one platform that has key features for messaging , hiring , and HR and compliance . This will help you simplify processes, improve efficiency, and reduce the risk of errors that can occur when transferring data between different systems.
Ease of use: Everyone on your team should be able to get the hang of new tools quickly. It should play nice with the other software your team uses, like your project management apps or calendars.
Integrations : Software that integrates with other popular apps helps you save time manually inputting data from one system to another. It should connect with tools you use daily, like email systems, project management tools, or your billing and payroll software.
Real-time tracking : Look for a tool that lets you see what’s being worked on in real time. This way, you can spot potential problems early, keep projects on track, and make sure your team is focusing on the right tasks. 
Scalability : As your business expands, your tool should be able to handle more users, more projects, and more data without a hiccup, saving you the trouble of switching systems down the road.

The 8 best time tracking software solutions
Your business needs are unique so we’ve carefully curated a list of the top 8 solutions based on the best use case for each platform:

Homebase: Best for comprehensive time tracking and beyond
Connecteam: Best for large retail companies 
Deputy: Best for unique compliance features
Wrike: Best for project management
Toggl: Best for time tracking and management
ClickUp: Best for agile management
Monday.com: Best for customized workflows
BigTime: Best for task tracking 

1. Homebase: Best for comprehensive time tracking and beyond

At its core, Homebase is an employee scheduling and time tracking tool that lets employees clock in and out of their shifts across devices — smartphones, tablets, or desktops. This data is automatically converted into timesheets, simplifying the task of tracking hours worked, breaks taken, and overtime due. 
Homebase also helps with hiring and onboarding . You can post job listings directly from the platform, which speeds up the hiring process. And once a new hire is onboarded, you can send them welcome kits through Homebase, ensuring a consistent onboarding experience for all staff.
Homebase is ideal for businesses that need to manage employees across multiple roles or wage rates across sectors like retail, healthcare, and hospitality. 
Top features

Easy employee scheduling that auto-populates timetables and ensures proper coverage for customers at all times while accommodating employees’ needs such as requested vacations
Self-scheduling tools for employees to claim open shifts, arrange trades and covers, and request time off
Time tracking with GPS and geofencing features for precise tracking of hours worked, including breaks and overtime. This way, you can manage remote teams better.
Team communication app that sends auto alerts for late arrivals, no-shows, and missed breaks
Payroll management function that calculates taxes and paychecks, sends direct deposits to your team, and automatically pays and files your payroll taxes
Labor law compliance tools with built-in break rules, overtime warnings, and records storage of all actions making you audit-ready
A mobile app that helps manage everyday tasks from anywhere
Report generation for labor costs, employee performance, and sales forecasts

Pros and cons



Pros
Cons


Free account that includes basic scheduling and time tracking tools for up to 20 employees
No performance management tools


Quick and easy set up



Easy shift-swapping for managers and employees



Affordable with its per-location pricing



Easy to use with no learning curve



Integrated payroll system syncs data avoiding manual entries



Designed for small to medium-sized businesses employing hourly staff




Pricing
Homebase offers a variety of services at different price points, and customers save 20% on all pricing when they opt for annual billing.

Basic or Free plan for one location and up to 20 employees with basic scheduling and time tracking, employee management tools like Messaging, point-of-sale integrations, and access to email support. 
Essentials plan starting at $24.95 per month per location includes everything in Basic plus payroll integrations, team communication, performance tracking,  advanced time tracking and scheduling, and access to live support.
Plus plan starting at $59.95 per month per location includes everything in Essentials, plus hiring tools, retention and performance tracking, time off controls, and departments and permissions.
All-in-one plan starting at $99.95 per month per location includes everything in Plus, with HR and compliance, new hire onboarding, labor cost controls, and business insights

User ratings

G2 — 4.2 / 5 (100+ reviews) 
Capterra — 4.6 / 5 (900+ reviews)








A free time clock that frees up your time.
Track hours. Prep for payroll. Control labor costs. All with our free time clock.



Try Homebase time clock








2. Connecteam: Best for large retail companies
Connecteam helps managers and employees stay in touch, keep track of working hours, organize work schedules, fill out forms, and manage tasks. It’s ideal for businesses where employees don’t all work in the same place or at the same time, like remote teams or shift workers.
Top features

Employee scheduling helps program shifts and set up recurring shifts and overtime
Task management helps delegate recurring tasks to employees with real-time updates on task completion
Employees complete reports, forms, checklists, and requests directly
Time clock with GPS lets employees clock in and out from anywhere

Pros and cons



Pros
Cons


User-friendly platform with customization options
Using a new feature requires upgrading to pricing plan


Single dashboard to manage your team where all your employee information is displayed
Doesn’t support assigning different roles and pay rates to the same employee


Automated end-of-shift reports give an overview of employees’ work




Pricing
Connecteam’s pricing varies based on the features you need ranging between $35 to $119. 
User ratings

G2 — 4.3 / 5 (30+ reviews) 
Capterra — 4.8 / 5 (200+ reviews)

3. Deputy: Best for unique compliance features 
Deputy is a staff scheduling and time tracking app that helps managers and supervisors to create and modify schedules for their teams, set and track tasks, and monitor time and attendance. Employees can use the tool to clock in and out, view their schedules, request time off, and communicate with their peers and managers.
Its Active Attestation feature prompts managers when employees have requested to work overtime, leave early, or miss a break​, ensuring your business is compliant with labor laws. 
Top features

Time and attendance management for tracking employee hours and attendance, ensuring accurate payroll and compliance with labor laws
Absence management for tracking sick leave or vacation time
Centralized place to store and access all employee information
Staff document management for storage and management of contracts and performance reviews​
Reporting and analytics provide insights into business operations 

Pros and cons



Pros
Cons


User friendly with no learning curve
Employees cannot book last-minute unavailability if the schedule has been written but not yet published


Employees can clock in and clock out on Apple Watch
Doesn’t support iOS with all functionalities


Real-time visibility of employee attendance pattern
Limited customizations for creating workflows



Pricing
Deputy offers a 31-day free trial for all the plans based on the functionalities you need. Scheduling and Time & Attendance plans are priced at $3.50 per user per month and the Premium plan that includes reporting features starts at $4.90 per user per month. But if you have a team of 250+ employees or need customized workflows, then you can request a quote.  
User ratings

G2 — 4.6 / 5 (200+ reviews) 
Capterra — 4.6 / 5 (600+ reviews)

4. Wrike: Best for project management 
Wrike is a project management and collaboration tool that helps teams of any size better organize their work in a centralized place and track their progress. Wrike is known for its flexibility, as it can be customized to fit specific workflows and business needs. 
Top features

Task management helps create, assign, schedule, and monitor tasks within a project
Collaborative editing features let your team brainstorm in real-time
Gantt charts provide a visual timeline for projects
Customizable reports provide insights into project progress and productivity

Pros and cons



Pros
Cons


Auto scheduling and time tracking reduce reliance on email and spreadsheets
Limited customization features in reports


Integration with calendars, document management tools, and cloud storage services brings all data in one place
The in-app timer is only available in the higher priced plans


Easy set up for recurring and deadline-oriented tasks
New users can find the interface challenging



Pricing
Wrike offers a free plan for basic centralized task management features. But if you have a team of 2-25 users, you can opt for the Team plan at $9.80 per user per month or the Business plan at $24.80 for up to 200 users. You can request a quote for any customized solutions for your business. 
User ratings

G2 — 4.2 / 5 (3400+ reviews) 
Capterra — 4.3 / 5 (2400+ reviews)

5. Toggl: Best for time tracking and management
Toggl is an intuitive time tracking software that provides accurate time reports with easy-to-use filtering, sorting, and exporting options for data by user, task, or project. 
Top features

Project management solution with drag-and-drop scheduling, project estimates and historical billable rates
Team management features like user groups, team member audits, and automated email team reminders
Reporting dashboards provide insights into project, team, and date-specific time entries
Integrates with popular apps like Asana, Evernote, and Google Calendar

Pros and cons



Pros
Cons


Free version is best suited for freelancers and individuals
The Pomodoro Timer function varies from browser extension to mobile app to desktop software


Desktop timer synchronizes with its mobile app, allowing for on-the-go corrections
Doesn’t integrate with invoicing tools


Simplified reports of how people have spent their time and on different projects




Pricing
Toggl is free for up to 5 users. But if you want advanced features like pre-populated project templates, time tracking audits, and project forecast analytics, you can opt for the Starter plan at $10 per user per month or the Premium plan at $20 per user per month. You can also request a custom quote. 
User ratings

G2 — 4.6 / 5 (1000+ reviews) 
Capterra — 4.7 / 5 (2000+ reviews)

6. ClickUp: Best for agile management
ClickUp is a project management tool designed to help teams organize and manage their work. Its sprint workflows and dashboard make it ideal for teams that follow agile project management methodologies. ClickUp allows for a high level of customization in its views and workflows, without needing code or add-ons. This means it can adapt to a wide range of team needs and workflows.
Top features

Product management features allow teams to collaborate on sprints, roadmaps and backlogs
The ability to automate sprint workflows and streamline bug and issue tracking
15+ customizable views like list, board, box, calendar, Gantt, workload, table, map, and whiteboard views
Customization without code or add-ons lets teams tailor relations between tasks, documents, and more
Dashboard allows for the addition of visual widgets for tasks, time tracking, and sprints

Pros and cons



Pros
Cons


Customizable automations and templates can be used for various use cases
Automations frequently fail during critical periods


Workflow charts and todo lists easily integrate into existing sales funnels
The mobile app has limited functionality as compared to the desktop version


The tool is intuitive and easy to get started with
Lags in the software mean new tasks or folders may not be reflected immediately



Pricing
Click Up’s free version is ideal for personal use while the Unlimited plan is ideal for small businesses at $5 per user per month. But if you have a mid-sized team, you can opt for the Business plan at $12 per user per month or the Business Plus plan at $19 per user per month. 
User ratings

G2 — 4.7 / 5 (8200+ reviews) 
Capterra — 4.2 / 5 (3700+ reviews)

7. Monday.com: Best for customized workflows
Monday.com is a flexible code-free platform that allows teams to run projects, and workflows, and track daily work. The intuitive building blocks (like columns, views, automation, and integrations) help create a board-based structure that offers a clear view of progress and tasks.
Top features

Personalized dashboards give an overview of projects to track progress, timelines, and budgets 
Code-free automation for tasks like status updates, email notifications, due date alerts, task assignments, and progress updates
File management offers a centralized collaborative space with status updates, smart notifications, and version control
Integrations with popular business tools like MS Teams, Dropbox, and Slack

Pros and cons



Pros
Cons


Intuitive and easy to use
Limited features mean investing in additional apps alongside Monday.com


High-priority task alerts help prioritize deadlines and workload
Limited flexibility in the mobile app as compared to desktop


Easy navigation with virtual interface
Learning curve for employees who aren’t tech-savvy


Flexibility in creating and customizing workflow with custom boards, columns, and automation rules




Pricing
While Monday.com offers a free plan, it’s limited to 2 seats. If you want advanced features like Gantt views, integrations, and custom dashboards then you can opt for the paid plans ranging between $8 to $16 per seat per month or request a custom quote.  
User ratings

G2 — 4.7 / 5 (8000+ reviews) 
Capterra — 4.6 / 5 (4000+ reviews)

8. BigTime: Best for task tracking 
BigTime is an integrated time tracking, billing, and task management software. In other words, the platform links timesheets, budgets, tasks, and expenses to monitor the real-time status of a project. ​​BigTime was developed by a professional service company to meet its own requirements and challenges like managing employees, work, time, expenses, clients, and project billing. 
Top features

Timesheets with customized daily or weekly views, automated notifications for review and workflow approvals
Budget and task management tool helps set up tasks per project with hourly rates, fees, and expense budgets
Flexible billing rates and customizable invoice templates
Permissions-based viewing and exporting tools
Native mobile apps for iOS and Android with offline functionality and auto-sync when a connection is available
Integrations with popular tools like Salesforce, QuickBooks, Slack, and Google Apps SSO

Pros and cons



Pros
Cons


Real-time tracking and analysis of current projects
Complex functionalities have a learning curve


Project and budget forecasting
No billing-related project-specific dashboards


Easy integration with Quickbooks Online




Pricing
BigTime offers four pricing plans: 

Essentials — $20 per user per month with basic features like time management, approvals, and expense management
Advanced — $35 per user per month including project templates and multi-currency management
Premier — $45 per user per month including multi level approvals and project budgeting
Projector — Starts at $60 per user per month including multi-entity and complex project accounting 

User ratings

G2 — 4.5 / 5 (1000+ reviews) 
Capterra — 4.6 / 5 (600+ reviews)

So, which time tracking software should you choose?
Choosing the right time tracking software for your business is all about finding the right balance between your unique needs and the tool’s functionality. For example, if you’re a large retail business then Connecteam is a good choice. 
And if you want to customize workflows for each project then you can opt for Monday.com. But if you want a platform that can do it all, Homebase is your go-to. 
With Homebase, you don’t have to juggle between different tools. You can run time tracking, scheduling, payroll, hiring, and communication in a single, user-friendly interface. Plus, it’s free for up to 20 employees and takes only a few minutes to set up an account.  
Whether you’re a small business owner juggling multiple roles or a manager in a growing company, Homebase empowers you to focus more on growth and innovation, and less on administrative tasks.







A free time clock that frees up your time.
Track hours. Prep for payroll. Control labor costs. All with our free time clock.



Try Homebase time clock








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